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Classes & Group Sessions

Praxi supports scheduling and managing group therapy sessions, couples sessions, family sessions, psychoeducation classes, and other multi-participant appointments. The maximum participants per session is configured per appointment type. Group sessions appear on the calendar alongside individual appointments.

Creating a Group Session​

  1. Navigate to Schedule and click New Appointment
  2. Select Group Session as the appointment type
  3. Enter the session details:
    • Title -- A descriptive name (e.g., "Anxiety Management Group")
    • Practitioner -- The facilitator
    • Date and time -- When the session runs
    • Duration -- Typical group sessions are 60 to 90 minutes
    • Location -- Room or telehealth link
  4. Click Create

You can also create a recurring group session by enabling Make this recurring and selecting the frequency.

Setting Capacity​

Each group session type has a configurable capacity set at the appointment type level:

  1. Go to Settings > Appointment Types
  2. Open the group appointment type
  3. Enable Allows multiple clients
  4. Set the Maximum clients for this appointment type
  5. Save

When creating a group session on the calendar, the participant limit from the appointment type is enforced automatically.

Waitlist for Full Groups

When a group reaches capacity, additional clients can be added to a waitlist so you can offer them the next available spot.

Managing Attendees​

Adding Clients​

  1. Open the group session
  2. Click Add Participant
  3. Search for an existing client or create a new record
  4. Repeat for each participant

Tracking Attendance​

On the day of the session, use the attendance modal to quickly mark each participant:

  1. Open the group session
  2. Click Mark Attendance
  3. Tick each participant as attended -- unticked participants are recorded as not attended
  4. Use Mark All Present or Mark All Absent for fast bulk updates
  5. Optionally add a no-show reason for anyone who didn't attend
  6. Click Save

Attendance records are saved to each client's appointment history.

StatusBilling impact
AttendedInvoice generated per billing rules
No ShowNo-show fee may apply
CancelledNo charge (cancelled within policy)

Group Billing​

Group sessions support flexible billing arrangements:

  • Per participant -- Each attendee is invoiced individually based on the group service fee
  • Funding source per client -- Different participants can have different funding sources (e.g., one on Medicare, another on private pay)
  • Bulk invoicing -- Generate invoices for all attendees at once after the session

To configure group billing defaults, go to Settings > Billing > Service Types and set the fee for your group service type.

Medicare Group Sessions

Medicare rebates are available for certain group therapy services under specific item numbers. Ensure each participant has a valid Mental Health Treatment Plan and referral.

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