Intern Management
Manage your supervisees, track their development, and ensure compliance with board requirements.
Overview
Praxi supports supervision of:
| Supervisee Type | Description |
|---|---|
| Provisional psychologists | 4+2 or 5+1 internship model pathway |
| Registrar psychologists | Area of practice endorsement |
| Interns | Other supervised roles |
| Supervised practitioners | Cross-profession supervision |
AHPRA Supervision Requirements As a board-approved supervisor, you
must:
- Maintain current AHPRA registration and supervisor training
- Ensure intern supervision ratios meet the Psychology Board of Australia's requirements for the 5+1 internship model and 4+2 pathway
- Co-sign all intern clinical notes within 24 hours (note status flow: draft → final → signed, locked and immutable)
- Comply with mandatory reporting obligations under the Health Practitioner Regulation National Law Act 2009
- Maintain records for 7 years under the Privacy Act 1988 :::
Setting Up Supervisees
Adding a New Supervisee
- Go to Supervision → Supervisees
- Click Add Supervisee
- Select practitioner from list (or invite new)
- Configure relationship:
| Setting | Description |
|---|---|
| Supervision type | Primary, secondary, peer |
| Board pathway | 4+2, 5+1 internship model, registrar, other |
| Start date | When supervision began |
| Hours allocation | Weekly/monthly hours |
| Review requirements | Note review level |
- Save and activate
Supervision Relationship Types
| Type | Role |
|---|---|
| Primary supervisor | Main supervisor, majority of hours |
| Secondary supervisor | Supplementary supervision |
| Peer supervisor | Group or peer supervision |
| Delegate | Temporary coverage |
Required Information
For each supervisee, record:
- AHPRA registration number
- Board pathway details
- Supervision plan
- Development goals
- Start and projected end dates
Supervisee Dashboard
Viewing Supervisees
Access your supervisees' records via /clients (for their client lists) and /notes (for their clinical notes). Access Supervision → Supervisees to see:
| Column | Information |
|---|---|
| Name | Supervisee details |
| Status | Active, on leave, completed |
| Notes pending | Awaiting supervisor approval |
| Supervision due | Next required session |
| Compliance | Status indicator |
Individual Supervisee View
Click a supervisee to see:
- Overview and status
- Pending notes for review
- Supervision session history
- Compliance metrics
- Development goals
Development Planning
Setting Goals
Create development goals:
- Open supervisee's profile
- Go to Development → Goals
- Click Add Goal
- Configure:
- Goal description
- Target date
- Measurement criteria
- Progress tracking
Common Development Areas
| Area | Example Goals |
|---|---|
| Assessment | Complete X assessments independently |
| Intervention | Demonstrate CBT competency |
| Case conceptualisation | Formulate without prompting |
| Documentation | Notes meeting standard and signed within 24 hours (AHPRA requirement) |
| Ethics | Navigate complex ethical situations |
Progress Tracking
Track progress towards goals:
- Review in supervision sessions
- Document observations
- Update progress status
- Record achievements
- Adjust goals as needed
Caseload Management
Assigning Clients
Control supervisee caseload:
- Supervised assignment - You assign clients
- Approved assignment - Supervisee requests, you approve
- Full autonomy - Supervisee manages (logged)
Client Restrictions
Set restrictions based on development:
| Restriction | Example |
|---|---|
| Presentation type | No high-risk clients initially |
| Complexity | Single diagnosis only |
| Age group | Adults only to start |
| Maximum caseload | 15 active clients |
Reviewing Assignments
Regular caseload review:
- Open supervisee's Caseload tab
- Review active clients
- Discuss appropriateness
- Adjust assignments
- Document in supervision notes
Training and Hours
Tracking Supervision Hours
All supervision hours automatically tracked:
| Type | Counted |
|---|---|
| Individual supervision | 1:1 sessions |
| Group supervision | Group sessions (capped) |
| Case consultation | Documented consultations |
| Training | Board-approved training |
Viewing Hours Summary
- Go to supervisee's Hours tab
- View breakdown:
- Total hours
- By type
- By period
- Against requirements
Board Reporting
Generate board reports:
- Go to Reports → Supervision
- Select supervisee
- Choose period
- Generate board-ready report
- Export for submission
Supervision Plans
Creating a Plan
Formal supervision plan:
- Open supervisee's profile
- Go to Supervision Plan
- Click Create Plan
- Complete sections:
- Supervision arrangements
- Learning objectives
- Assessment methods
- Review schedule
Plan Requirements
Include as required by board:
| Section | Content |
|---|---|
| Context | Workplace, role, scope |
| Objectives | Competency goals |
| Methods | How supervision delivered |
| Assessment | How competency evaluated |
| Schedule | Meeting frequency, duration |
| Signatures | Both parties sign |
Plan Review
Regular plan review:
- At 3-month intervals minimum
- Document progress
- Update objectives
- Revise as needed
- Both parties sign updates
Leave and Absences
Recording Leave
When supervisee is on leave:
- Open supervisee's profile
- Click Record Leave
- Enter dates and type
- Specify coverage (if applicable)
- Note impact on requirements
Delegate Supervision
When you're unavailable:
- Go to Supervision → Delegates
- Assign delegate supervisor
- Specify period
- Transfer authorities
- Notify supervisee
Ending Supervision
Completing Supervision
When supervision concludes successfully:
- Ensure all requirements met
- Complete final review
- Generate completion report
- Update status to "Completed"
- Submit board documentation
Early Termination
If supervision ends early:
- Document reasons
- Complete exit review
- Generate report
- Update status
- Notify relevant parties
Handover
Transferring to new supervisor:
- Generate handover report
- Include all documentation
- Meet with new supervisor
- Transfer active items
- Update relationships in Praxi
Compliance Alerts
Automatic Alerts
Praxi alerts you when:
| Alert | Trigger |
|---|---|
| Notes overdue | Unsigned notes > configured time |
| Supervision due | Approaching required session |
| Hours short | Behind on supervision hours |
| Plan review due | Plan needs updating |
| Credential expiry | Registration expiring |
Managing Alerts
- View in Supervision → Alerts
- Click to see details
- Take required action
- Mark resolved
- Document response
Reporting
Available Reports
| Report | Content |
|---|---|
| Hours summary | Supervision hours by type |
| Session log | All supervision sessions |
| Note review | Co-signed notes summary |
| Compliance | Requirements status |
| Development | Progress on goals |
Generating Reports
- Go to Reports → Supervision
- Select report type
- Choose supervisee and period
- Customise content
- Export (PDF, Excel)
Best Practices
Onboarding
- Set expectations - Clear communication
- Create plan - Formal supervision plan
- Start gradually - Build caseload slowly
- Regular check-ins - Frequent early contact
- Document thoroughly - From day one
Ongoing Supervision
- Be consistent - Regular meeting times
- Be accessible - Available for questions
- Provide feedback - Constructive and timely
- Track progress - Against development goals
- Stay current - Know board requirements
Documentation
- Document everything - Better too much
- Be specific - Concrete examples
- Be timely - Record promptly
- Be professional - Board may review
- Keep copies - Backup important documents
Troubleshooting
Can't Add Supervisee
- Check practitioner exists in system
- Verify your supervisor role
- Confirm available capacity
- Contact practice admin
Hours Not Counting
- Check session type is correct
- Verify session was documented
- Confirm dates are correct
- Review hour calculation rules
Missing from Reports
- Check date range
- Verify relationship was active
- Confirm activities were documented
- Check report parameters
Who can manage intern supervision
Clinical supervisors can view, create, update, and terminate supervision relationships, as well as view supervisee client records and clinical notes across their supervisees' caseloads, and co-sign intern notes. Practice owners have the same access practice-wide. Practice managers can view supervision relationships for administrative purposes.
Supervisor Role The clinical supervisor role includes clinical access
plus oversight capabilities for all supervised practitioners. :::